Who uses Zensus
Zensus is built for businesses and finance teams whose cash does not arrive in smooth monthly slices: annual and quarterly contracts, seasonal swings, usage-based pricing, late-paying clients, and a payroll that has to clear no matter what.
SaaS companies with annual and quarterly contracts
Annual contracts make revenue look healthy while the bank account runs dry between renewals. Zensus syncs your QuickBooks invoices and places each contract payment on the date it actually lands, so your cash flow forecast reflects the March 14 renewal, not a smooth twelfth of it every month. Invoices and subscriptions from HubSpot land on the same timeline, and our guide to ARR vs cash explains why the two numbers disagree. For the weekly discipline behind this, see our guide to the 13-week cash flow forecast.
Making payroll with confidence
The question is never "what is my balance", it is "will the balance clear payroll on the 15th". Zensus projects your cash to every upcoming payroll date and fires a Slack alert when a sync shows your projection on track to cross the cash floor you set. Our step-by-step guide, Will I Make Payroll?, walks through the method Zensus automates.
Agencies and client services with late payers
When a client pays late, a forecast that counts the invoice as collected lies to you. Zensus places each open QuickBooks invoice on its due date and, once it is overdue, moves it forward instead of treating it as cash you have. Your bank feed via Plaid shows which invoices have actually been paid. Slow payers stretch your cash conversion cycle; that guide shows how to measure it. New to the practice? Start with what cash flow forecasting is. For the full method and a worked example, read cash flow forecasting for agencies.
Seasonal and usage-based revenue
The lumpier your inflows, the bigger the buffer you need and the earlier you need warning. Zensus tracks your projected low point against your minimum cash buffer through the slow months, so you size spending decisions on the trough, not the peak. The date that trough hits zero is your zero cash date. Zensus Pro covers every integration; see pricing.
Hiring and cash flow scenario planning
Before you sign an offer letter, ask Zensus what the hire does to your zero-cash date. Zensus answers in plain English, using your synced financial data, and the cash flow view updates as real transactions clear. To try the idea with your own numbers first, use the free runway calculator. Your data stays yours: how we handle it is documented on the security page.
Frequently asked questions
- Who is Zensus for?
- Zensus is for businesses of any size with lumpy cash flow: annual and quarterly contracts, seasonal swings, usage-based pricing, late-paying clients, and payroll that has to clear. It connects QuickBooks, bank accounts via Plaid, and HubSpot, and Zensus Pro costs $199 per month.
- Does Zensus work for agencies with late-paying clients?
- Yes, with one limit. Zensus places each open QuickBooks invoice on its due date, and once an invoice is overdue it moves it forward instead of counting it as cash you already have. It does not learn each client's payment habits, so a client who always pays 15 days late is forecast on the due date until that invoice is overdue.
- Can Zensus model annual and quarterly contracts?
- Yes. Zensus places each contract payment on the date it actually lands in the bank, so a $24,000 annual renewal shows up as one March 14 inflow rather than $2,000 smeared across every month.
- How does Zensus help me decide whether I can afford a hire?
- Ask Zensus in plain English. It recalculates your zero-cash date with the new salary included, using your synced financial data, and the projection keeps updating as real transactions clear.
- How do payroll alerts work?
- You set a cash floor. Zensus projects your balance to every upcoming payroll date and sends a Slack alert when a sync shows your 30-day projection on track to cross that floor, with re-alerts on material changes.
Stop rebuilding that spreadsheet every Monday.
Connect your data in a few minutes. If you would rather see it first, we will walk you through it on a call.
Zensus Pro is $199 a month after a 14-day free trial. See pricing